Operational Excellence System updates, timelines, and tools to lead with clarity and consistency. Description: This session provides an overview of the REAL Journey Academies (RJA) Operations Team structure and core functions for the 2025-26 school year. It outlines key departmental responsibilities, introduces site-specific personnel, and reviews essential operational procedures including purchasing, nutrition services, and field trip requests.
Objectives:
Understand the organizational structure and site assignments of the Operations Team.
Clarify the roles and responsibilities across Nutrition Services, Student Information and Analytics, and general school operations.
Review standard procedures for Amazon classroom purchases and field trip requests.
Promote collaboration and awareness of compliance requirements in the School Nutrition Program.
Key Learnings:
Team Structure & Responsibilities: Know who to contact at each site for operations, custodial, nutrition, and front office support.
Purchasing Guidelines: Understand the $250 Amazon classroom supply limit, approval process, and restricted items.
Field Trip Process: Learn the 4-week advance request requirement and approval chain, from teacher to Director of Operations.
Nutrition Program Compliance: Recognize the importance of promoting student meal participation and complying with USDA guidelines.
Available Resources: Bookmark the Field Trip Request Form link and know which supplies should always be in stock at sites.
Takeaway for Activation & Next Steps:
Distribute Site-Specific Team Rosters – Ensure all school leaders and staff are familiar with their assigned operations contacts.
Reinforce SOPs at School Sites – Review field trip timelines, purchasing restrictions, and supply management practices with site teams.
Promote Nutrition Participation – Encourage staff to actively support and model participation in school meal programs.
Establish Communication Channels – Set up standing check-ins or office hours with Directors of Operations for ongoing support and feedback.
